Once you’ve decided to set up your photography business, it is now time for you settle both technical and legal aspects of your business. Some photographers overlook the importance of the legal aspect and just focus on the technical side. By legal aspect, this includes a photography contract which is vital for your business to get protected.
Like other business deals, a written contract signed by both parties can serve as protection for all concerned. And if you are a wedding photographer, providing services to engaged couples can be set straight and clear by having a written contract. Anything unexpected can happen in a wedding and to protect you, your business and your client, a written contract must be put in place. Having a contract can also add credibility to you as a professional.
What important clauses and points must be in a written photography contract? Well, you can start by creating a draft of the points you want included in the contract. Next, you can consult your lawyer and finalize the proposed contract you are planning to show your clients. Try to be open for suggestions and modify the contract as you deem necessary after talking to the couple.
To help you prepare a contract, here are some important points to include in it:
Name and Contact Info
The contract should include your full name, your business name and address, client’s name, complete address, contact information. Double check the spelling and politely request from the client for an ID as proof of real identity.
The exact start and end times must be in stipulated in the contract so as to avoid confusion. Number of house must also be present as well as the locations of the shoot like the hotel room where the couple are getting dressed and wedding venue/s. Everything should be clear and specific so no one gets disappointed. Professional photographers of Carl Glancey Photography can attest to how important this is.
You can offer several packages as well as individual services and these packages have different coverages. The client might choose the package where the coverage will start from the wedding preparations until the end of the wedding party or the client might choose a certain part for you to start covering like wedding ceremony only. It is also important to discuss with the client a wedding shot list. There might be specific shots that they want you to deliver for them so it is best to take note of those.
Overall cost and payment terms
All costs must be itemized so no there will be no doubts and questions when it comes to the payment. Payment terms must also be included like when and how much the deposit payment should be. You also need to set the exact date as to when the balance must be paid (after the wedding).
How much are you going to ask for overtime? It should be included in the contract and this overtime fee must be reasonable and fair enough for both parties. The number of pictures- both printed and digital- that you have agreed upon must also be specified.
Cancellation and refund
You need to set how many days you will allow cancellation as well as refund. If there’s a cancellation and a deposit has already been made, write how much refund the client will get. Make sure the client understands the cancellation/ refund policy. Wedding photographer Gloucestershire really explains to clients how this policy works.
Give a specific date or time period as to when you can finish post production and deliver the orders to your client. The order must also be clear so let’s say your client wants to get pictures in an album as well as digital copies on a DVD then that must be added in the contract.
Last but not the least, you need to agree as to who has the copyright of the images. It should be clear if the images can be shared online or not.
With a binding contract, both parties will be protected and a better outcome of the wedding can be expected.